Privacy Statement – Registration for the Digital Citizenship Program Event and Network 

Created: December 20, 2022
Updated: January 18, 2023 

  1. Data Controller 

Save the Children Finland (Business ID: 0116788-1) 

Address: P.O. Box 95, 00601 Helsinki 

Street Address: Koskelantie 38, 00610 Helsinki 

Phone: +358 10 843 5000 

  1. Contact Person for Register Matters 

Data Protection Officer of Save the Children Finland 

Lawyer Maria Haarajoki 

Email: maria.haarajoki(at)pelastakaalapset.fi 

Phone: +358 10 843 5000 

  1. Register Name 

Privacy Statement – Registration for the Digital Citizenship Program Event and  Network 

  1. Legal Basis for Processing Personal Data 

Users provide consent for the storage and processing of their personal data (such as name, email address, job title, employer, dietary preferences) by submitting their information through Webropol, email, or Forms. 

  1. Purpose of Processing Personal Data 

Collection of contact information of individuals participating in Save the Children Finland’s Digital Citizenship Program events and those interested in the program for communication, event invitations, event organization, feedback collection, and other related communication. 

  1. Processed Personal Data 

The register includes the following information about registered individuals: name, email address, job title, and employer. Information about dietary preferences may also be collected for event registrations. 

  1. Regular Sources of Data 

The data is provided by the registered individuals themselves. 

  1. Protection and Data Security of Personal Data 

The information contained in the register is processed confidentially. Electronic register data is protected with appropriate measures such as firewalls and other technical security measures. Databases and their backups are kept in locked premises, and access is granted only to specified individuals. Manual materials are stored in locked premises. 

Only individuals designated by the data controller or organizations acting on its behalf are authorized to use the register. These individuals have personal usernames and passwords for accessing the register and are bound by confidentiality. 

  1. Regular Disclosures and Transfers of Personal Data and Whether We Transfer Data Outside the EU or EEA 

Personal data is not regularly disclosed to external third parties. We may use subcontractors in the processing of personal data, for example, mass mailing services. 

Personal data is stored on servers located within the EU. However, we may transfer data outside the EU/EEA when our service providers manage, process, or store data outside the EEA. When doing so, we ensure that the transfer is to a country subject to a decision by the European Commission or carried out under conditions ensuring the necessary data protection as required by data protection laws. 

  1. Retention Period of Personal Data 

Personal data is retained for a maximum of two years from the date of submission. 

  1. Rights of the Registered Individuals 

Registered individuals have the right at any time to: 

i. Receive information about the processing of their personal data.  

ii. Access their own data and check the personal data processed by Save the Children. 

iii. Request the correction of inaccurate or incomplete personal data. 

iv. Request the deletion of personal data if there are legal grounds for it.  

v. Request the restriction of processing of personal data.  

vi. Lodge a complaint with the supervisory authority. 

Every registered individual has the right to file a complaint with the relevant supervisory authority or the supervisory authority of the European Union Member State in which the registered individual’s place of residence or work is located, if the registered individual believes that their personal data has not been processed in accordance with applicable data protection practices. 

  1. Automated Decision-Making and Profiling 

Automated decision-making or profiling is not conducted. 

  1. Contact Information 

All inquiries and requests related to this privacy statement should be submitted in writing or in person to the contact person named in section 2. The registered individual can also contact us in person or in writing at the following address: 

Save the Children Finland, Koskelantie 38, 00610 Helsinki 

The registered individual must be prepared to prove their identity with a photo ID. 

  1. Changes to the Privacy Statement 

This privacy statement may be updated from time to time, for example, in response to changes in legislation. We recommend regularly visiting our website and staying informed about any changes to the statement.